Legal

Privacy Policy

Last updated: 24 June 2026

Dataforsyn respects your privacy. This privacy policy explains which personal data we process when you visit our website dataforsyn.com or contact us through the website. This privacy policy applies only to the use of our website, the contact form and email communication arising from the website.

1. Who we are

Dataforsyn is responsible for the processing of personal data as described in this privacy policy.

Name: Dataforsyn. Website: dataforsyn.com. Address: Broekstraat 9, 5684 LW Best, the Netherlands. Email: info@dataforsyn.com. Chamber of Commerce (KvK) number: to be added once available.

2. What data we process

We only process personal data that is necessary to operate the website, respond to messages and keep the website secure.

Contact form

When you use the contact form on our website, we may process the following data:

your name;
your email address;
your company name, if you provide it;
your phone number, if you provide it voluntarily;
the subject of your message;
the content of your message;
any other data you include in your message yourself.

Email

If you email us directly at info@dataforsyn.com, we process the data contained in your email, such as your name, email address and the content of your message.

Technical data

When you visit our website, technical data may be processed that is needed to make the website work properly, securely and reliably. This includes:

IP address;
browser and device;
date and time of your visit;
pages visited;
technical log data;
data needed to prevent spam, abuse or security issues.

We do not use this technical data to track visitors for commercial purposes.

3. Why we process this data

We use personal data only for the following purposes:

to receive your message or request;
to respond to your message;
to contact you in response to your request;
to make the website work properly;
to prevent spam, abuse and security risks;
to technically manage and secure the website;
to comply with legal obligations, where applicable.

4. On what legal basis we process data

We process personal data on the basis of the following GDPR legal grounds:

Performance of a request

If you contact us, we process your data in order to answer your question or request.

Legitimate interest

We have a legitimate interest in keeping our website secure, preventing spam, countering abuse and being able to communicate normally with visitors.

Legal obligation

If we are legally required to retain or provide certain data, we only do so to the extent necessary.

5. Contact form

Messages you send through the contact form are forwarded to our email address.

The website is not intended to store contact messages in its own database for an extended period. However, our hosting provider, email provider or form service may process technical data needed to make the form work properly and securely.

You are not obliged to provide personal data to us. If you wish to get in touch through the contact form, we at least need your name, email address and message in order to respond.

6. Cookies and local storage

Our website does not use tracking cookies or analytical cookies that follow visitors for commercial purposes.

The website may use strictly necessary technical storage that is needed to make the website work properly. The website may also remember a preference locally on your own device, such as your choice of a light or dark theme.

This local preference is not used to track you and is not sent to us.

If in the future we start using analytical cookies, tracking cookies or similar techniques, we will update this privacy policy and, where necessary, ask for your consent in advance.

7. Who we share data with

We do not sell personal data to third parties.

We only share personal data when this is necessary for the functioning of the website, communication or security. This includes:

our email provider, for receiving and responding to messages;
our hosting provider, for making the website available and secure;
a form or anti-spam service, if one is used;
technical suppliers needed for the management, maintenance or security of the website.

With parties that process personal data on our behalf, we make appropriate arrangements where necessary.

8. Transfers outside the European Economic Area

Some technical suppliers may process data outside the European Economic Area. If this happens, we ensure that appropriate safeguards apply under the GDPR, such as standard contractual clauses or an adequacy decision.

9. How long we keep data

We do not keep personal data longer than necessary for the purpose for which we process it.

In principle we apply the following retention periods:

contact messages via the form or email: a maximum of 12 months after the last substantive communication, unless longer retention is required due to an agreement, dispute or legal obligation;
technical log data: as briefly as possible and only for as long as needed for security, debugging and abuse prevention;
local browser preferences, such as a theme setting: until you remove them yourself via your browser settings.

10. Security

We take appropriate technical and organisational measures to protect personal data. These include:

a secure HTTPS connection;
limited access to email and accounts;
measures against spam and abuse;
careful management of passwords and access rights;
use of reliable technical suppliers.

No digital system is completely secure. Do you think there is misuse or a security issue? Please contact us at info@dataforsyn.com.

11. Automated decision-making

We do not use the personal data of website visitors for automated decision-making or profiling that has legal effects or significantly affects you in a similar way.

12. Your rights

Under the GDPR you have various rights regarding your personal data. Among other things, you have the right to:

obtain access to the personal data we process about you;
have inaccurate data corrected;
have personal data erased;
have the processing restricted;
object to processing;
have data transferred;
withdraw consent you have given previously, where processing is based on consent.

Would you like to exercise one of these rights? Send an email to info@dataforsyn.com.

We may ask you to confirm your identity so that we can be sure the request comes from you. We will respond as soon as possible and within the statutory period at the latest.

13. Complaints

Do you have a complaint about how we handle your personal data? Please contact us first at info@dataforsyn.com. We will then try to find a solution together.

You also have the right to lodge a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens), the Dutch privacy supervisory authority.

14. Changes

We may amend this privacy policy when our website, working methods, suppliers or legal obligations change.

The most current version is always available on this page. The top of this privacy policy states when the text was last updated.